Books that are already written when you look at them
Every sale, payment, expense and payout posts as it happens, so the profit and loss you open is current rather than a month behind. Reconciliation becomes a short list of exceptions instead of a week of matching.
- Live statements
- Matched on arrival
- Evidence attached
Included in every account · Double entry underneath · Export anytime
Net profit, August
₦2.02m
Most books are written to satisfy someone else
They are prepared for a tax deadline or a lender, weeks after the period they describe, which makes them a historical document rather than a management tool. Books that are current can actually be used to run the business.
Current, not a month behind
Entries post as the money moves rather than being assembled afterwards, so the profit and loss you open today describes today. A decision made on a six-week-old figure is a guess with a decimal point.
Reconciliation as an exception list
Payments arrive already matched to the invoice, order or expense they belong to. What is left is a short list of things that genuinely need a decision, rather than a week of matching amounts by eye.
Reports your accountant accepts
Profit and loss, balance sheet, cash position, VAT and withholding tax summaries, each drilling down to the transaction and the receipt behind it. No reconstruction, no missing evidence.
You are already doing the bookkeeping
Selling, collecting, buying and paying are the entries. The only thing missing is a system that treats them as such.
Trade as normal
Sell, invoice, collect, buy stock, pay staff. Every one of those is already an accounting entry, it simply has not been called one.
Entries post themselves
Each transaction lands in the right account with the customer, product, project or category attached, and the evidence stored against it.
Review the exceptions
A handful of items that need a human decision, surfaced as they arise rather than discovered at the end of the quarter.
Report or export
Open a live statement, or hand your accountant a clean set of books they can work from without a fortnight of corrections.
Review six things, not one thousand two hundred
Reconciliation is a matching problem, and matching is a job for software. When the collection channel already knows which invoice a payment belongs to, the only items left are the ones that are genuinely ambiguous, and those are the ones worth your attention.
- Payments matched on arrival by invoice, order or account
- Exceptions surfaced as they occur, not at month end
- Every match traceable, and reversible with a reason
Profit and loss
August, to date
Revenue
₦8,412,600
Cost of sales
(₦5,180,200)
Gross profit
₦3,232,400
Operating expenses
(₦1,212,800)
Net profit
₦2,019,600
Current as of 3 minutes ago. Nothing was closed to produce it.
Pay them for advice, not for data entry
Most small businesses pay an accountant to assemble records that should have existed already, then to correct them. Handing over a clean, current set of books changes what that relationship is worth to you.
- Books your accountant can work from directly
- Every entry carries its receipt or invoice
- Export in the formats they already use
Reconciliation
This month
Matched automatically
1,284
Needs a decision
6
Unexplained
0
You review the six, not the one thousand two hundred and ninety
What changes when the books keep themselves
The usual way
- Books assembled weeks after the period they describe
- A day a week matching payments to invoices
- Receipts in a folder, separate from the entries
- Decisions made on figures that are already stale
- An accountant paid mostly to correct data entry
With Niimbu
- Entries posted as the money moves
- A short exception list instead of a matching exercise
- Evidence attached to the transaction it belongs to
- A profit and loss that describes this week
- An accountant reviewing rather than rebuilding
What bookkeeping covers
Live profit and loss
Current to the last transaction, by period, outlet or project.
Balance sheet
What the business owns and owes, drawn from the same entries.
Cash position
What is actually available, separate from what has been invoiced.
Automatic reconciliation
Payments matched on arrival, leaving a short exception list.
VAT and withholding tax
Applied per transaction and summarised for filing.
Chart of accounts
Sensible defaults you can adjust, rather than a blank setup exercise.
Evidence attached
The invoice or receipt sits on the entry, not in a separate folder.
Multi-currency
Foreign transactions recorded with the rate used, so the local figure is traceable.
Accountant export
Clean exports in the formats your accountant already works with.
A figure six weeks old is history, not information.
By the time most businesses see their numbers, every decision those numbers could have changed has already been made. Keeping the books current is worth more than making them beautiful.
Businesses past the point where a spreadsheet holds
Growing SMEs
The point where a spreadsheet stops working and hiring a full finance team is not yet justified.
Multi-branch businesses
Profit and loss per outlet, comparable, without consolidating by hand.
Accountants and bookkeepers
Clients whose books arrive current and evidenced, so the work is advice.
NGOs and nonprofits
Spend coded to programme and grant, with an audit trail funders accept.
Professional services
Revenue and cost per engagement, so profitability is visible per client.
Bookkeeping software
See how Niimbu compares with keeping books separately from the money.
Bookkeeping is included, not a higher tier
The books are a by-product of using the account, so there is nothing extra to buy and no separate subscription to keep in step. Give your accountant their own login at no cost.
- All reports included
- Free login for your accountant
- Export whenever you want it
Frequently asked questions
Do I still need an accountant?
Almost certainly, and that is not a weakness of the product. What changes is what you pay them for. Instead of assembling and correcting records, they review a current set of books and spend the time on tax position, structure and advice, which is the part worth buying.
How do entries get created?
By the trading. A settled invoice, a counter sale, an approved expense, a payout and a payroll run are all accounting entries already. Because the system that moves the money is the system that keeps the books, there is nothing to transfer between them and nothing to key twice.
What does reconciliation actually involve here?
Reviewing exceptions. Payments arrive already matched to the invoice or order they belong to, so what reaches you is the handful of items that are genuinely ambiguous, such as a part payment split across two invoices. That is a short task rather than a weekly one.
Can I see profit per outlet or per project?
Yes. Entries carry the outlet, project or department they belong to, so profit and loss can be cut by any of them. This is where most businesses discover that one location or one type of job is carrying the others.
Does it handle VAT and withholding tax?
Yes. Both are applied per transaction according to the rules you set and summarised for filing. Where a customer deducts withholding tax, the deduction is recorded against the invoice so your records show both the invoiced and the received figure.
Can I export to my accountant's software?
Yes. Exports are available in the formats accountants typically work with, with the underlying evidence available alongside. You are not locked in, and your accountant does not have to learn a new system to work with you.
What about transactions in foreign currency?
They are recorded with the rate applied at the time, so the local currency value in your books is traceable rather than reconstructed later at whatever rate someone looks up.
Is this real accounting or just a report?
It is double entry underneath, with a chart of accounts, a balance sheet and a proper audit trail. The difference is that you are not asked to think in those terms to use it, because the entries are produced by the work rather than typed in.
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