HR software
HR software in Nigeria where the staff record and the pay run are one record
Role, access, salary, leave, advances and pay history on a single entry per person. HR software in Nigeria for businesses that do not have an HR department and are not about to hire one.
- Same record as payroll
- Access removed in one action
- Staff are not user seats
Team
38 staff
HR software in Nigeria on one staff record
The same record that holds somebody's role and start date is the one payroll pays and access permissions follow.
Everyone in one place
Roles, start dates, salaries and documents on a single record per person.
Payroll reads it directly
Salary changes and new joiners reach the payroll run without being entered a second time.
Documents where they belong
Contracts and identity documents attached to the person rather than a shared drive.
Staff
24 active
Ngozi A.
Finance
Tolu A.
Cashier, Ikeja
Emeka O.
Store manager
Every permission change is recorded against the person who made it
Leave, access and the joining routine
The administrative work around people is small each time and enormous in aggregate.
Leave requested and approved
Requests route to the right person and the balance updates itself.
Access follows the role
What somebody can see is set by their job, and changes when their job does.
Leavers actually removed
Closing a record ends access everywhere, instead of being remembered a month later.
Permissions
By role
Action
Cashier
Manager
Finance
Give a discount
Refund a sale
Approve a payout
Edit a price
The staff issues that come up here first
These five are the ordinary substance of managing people in a growing business, and most of them are handled verbally until something goes wrong.
- Salary advances
- Extremely common, almost always informal, and the single most disputed number in a small business. Recording the advance and letting repayment come off each run removes the argument entirely.
- Staff who never touch a computer
- Drivers, counter staff, site workers and cleaners are on the payroll and will never open business software. Their records should not cost the same as a finance manager's login.
- The leaver who still has access
- Somebody resigns, the handover happens, and three months later their login still works because nobody remembered which systems they were in. One record and one action closes that.
- Terms agreed in conversation
- Salary, allowances and what was promised at hire are frequently agreed verbally. Keeping them on the record means both sides can be shown the same thing later.
- Leave that nobody wrote down
- Days taken are remembered differently by the person and the employer, and the disagreement is always about what was already used rather than about entitlement.
What is in it
The staff record, and everything that should have been reading from it all along.
One staff record
Role, salary, access, leave and history on a single entry per person.
Role-based access
Per person, per location, down to the individual action.
One-action offboarding
Ending the record ends access everywhere, including any cards.
Leave
Requested, approved and tracked with a balance both sides can see.
Salary advances
Recorded once, repaid across pay runs, visible until cleared.
Terms at hire
What was agreed, kept where it can be produced later.
Feeds payroll
The monthly run reads this record rather than a separate sheet.
Approval authority
Who can approve what, and up to how much, set per role.
No seat for non-users
Staff who never sign in do not consume a login.
Who needs staff records under control
The trigger is usually the first time somebody leaves badly, or the first time two people disagree about an advance.
Businesses that need it
Free for 2 staff records
Starter takes it to thirty, Growth to a hundred and fifty, and Scale removes the limit. Staff who never sign in do not consume a user seat at any tier, so a large workforce does not become a large bill.
- No setup fee
- Staff records are not user seats
- Access control included at every tier
Questions about HR software in Nigeria
Asked most often by the person who does HR alongside their actual job, which is nearly everybody at this size.
What is the best HR software in Nigeria?
For a business under sixty people, the best HR software is usually the one that is also the payroll and access system. Standalone HR tools are strong on process and weak on the two things that actually go wrong here: people who leave and keep their access, and staff records that disagree with the payroll sheet.
Do I pay for staff who never use the software?
No. A staff record only consumes a user seat if that person signs in. Most of a payroll never logs in at all, so the number of people you employ and the number of logins you are billed for stay separate figures.
Does it handle leave?
Yes. Leave requested, approved and taken sits on the staff record, and the balance is visible to both the person and whoever approves it. That removes most of the disagreements, which are almost always about what was already taken rather than about entitlement.
Can I record salary advances?
Yes, and it is worth doing formally because it is otherwise the single most commonly disputed number in a small business. Record the advance once and repayment comes off each pay run until it clears, with the outstanding balance on the record.
How does access control work?
Roles are set per person and can be scoped to a location and to specific actions. A storekeeper can receive goods without seeing margins, a cashier can sell without seeing payroll, and an accountant can see the books without seeing supplier terms.
What happens when someone resigns?
Ending the staff record ends their access across the whole system in one action, including any cards issued to them. The record itself stays, because you will need the history for their final pay and for anything that comes up afterwards.
Does it connect to payroll?
It is the same record. Salary, deductions, advances and the pay history all live on the staff entry, so the monthly run reads what HR already maintains rather than a separate sheet that has to be kept in step.
Looking for something else?
Every one of these runs on the same record, so adding a second is a setting rather than another system to reconcile against the first.
Bookkeeping software
Books that write themselves out of the trading, rather than at year end from memory.
Payroll software
Salaries, PAYE, pension and payslips on a schedule instead of a monthly spreadsheet.
CRM software
Customer history that belongs to the business rather than to one person's phone.
Business management software
Selling, stock, staff, spending and books on one record instead of five tools.
Inventory management software
Stock that moves as you sell, with reorder alerts before the shelf empties.
Invoicing software
Invoices raised in a minute, chased automatically, and settled against their own account number.
Expense management software
Receipts captured where the money is spent and filed against a category and a job.
Spend management software
Budgets, card limits and approvals that stop overspend before it happens.
POS software
A counter that logs every sale to a staff member and reconciles at shift close.
Online store builder
A storefront that sells from the same catalogue and stock as the counter.
Project management software
Tasks, costs and revenue against the job, so margin is known per contract.
The simpler way to scale your business!
Start free and see it working today, or talk to us about pricing for teams and higher volumes.