Track daily sales by staff member, branch and payment
Record sales at the counter, on the phone and from WhatsApp, paid however the customer pays. Part payments, credit, returns and VAT are handled properly, and the reports show profit per branch on what the goods actually cost.
- Per branch and per staff
- Split and part payments
- Profit on real cost
From the Starter plan · Reports from Growth
Sales today
₦431,200
Customers owe
₦212,000
4 part-paid sales
Daily sales records you can trust
Counting the money at night tells you how much there is. It cannot tell you who sold what, what is still owed, or which branch is carrying the others. Those answers only exist if each sale is recorded as it happens.
Every sale has an owner
The staff member who made it, the branch it happened at and the time it happened are kept on the sale for good. A shortfall stops being a mystery and becomes a question about a particular day.
Paid the way people pay
Transfer and cash on one sale, a deposit now and the rest on Friday, a regular who settles at month end. Each payment is recorded against the sale, and what is still owed stays visible until it is paid.
Branches that stand on their own
Each branch's sales are its own, comparable with the others, while the owner sees the total without adding anything up. On Growth and Scale, staff can be limited to the branch they work at.
How sales tracking works
Add your products
Your catalogue, with prices and the tax rate each item carries.
Add your branches and staff
Each person gets their own login and a role that decides what they can do.
Sell
At the counter, on the phone or from a WhatsApp chat. Take payment however the customer pays.
Read the reports
Sales and profit per branch, per staff member and per customer, from the same record.
Sale SAL-2291
Ikeja branch
Ankara two-piece x 2
₦85,000
Silk headwrap x 1
₦9,800
Paid with
Transfer
₦60,000
Cash
₦34,800
Sold by Chiamaka · 11:42
PaidWhat every sales record shows
What was sold, the tax inside the price, the transfer and the cash that paid for it, who served the customer and when. Open any sale and the whole story is there, including any return or refund that came after.
A WhatsApp order is a sale too
Orders that come in by chat or phone are recorded with their channel and move through pending, paid, packed and delivered. Stock is held the moment the order is taken, so the last unit cannot be sold to a walk-in customer while the rider is on the way.
- Counter, phone, WhatsApp and online store sales in one list
- Pending, paid, packed and delivered, visible to everyone
- Stock held for the order, not sold twice
Order SAL-2304
Ordered
WhatsApp, 09:12
Paid
Transfer confirmed
Packed
Lekki branch
Delivered
Rider on the way
Stock was held the moment the order was taken
Profit on what the goods really cost
Margins are only as good as the cost behind them. Here the cost comes from the purchase order the stock arrived on, with shipping and clearing spread into it, so the profit on a report is the profit you made rather than an estimate typed in once.
- Sales and profit, per branch and in total
- Who sold what, per staff member
- Your best customers, and what they buy
Sales and profit
This month
Branch
Sales
Profit
Ikeja
₦2.41m
₦912k
Lekki
₦1.86m
₦701k
Abuja, Wuse
₦1.12m
₦388k
Profit uses what each item actually cost, not a guess
Sales notebook vs a sales tracking app
The usual way
- Sales written in a notebook, totalled at night
- A transfer screenshot taken as proof of payment
- Credit sales remembered by whoever made them
- One figure for the business, no idea which branch earned it
- Profit worked out on a cost price from last year
With Niimbu
- Every sale recorded as it happens, with a name on it
- Payments recorded against the sale, by method
- What each customer owes, on their record
- Each branch's takings side by side, with a total
- Profit on the cost the stock actually arrived at
Sales tracking features
Sales by channel
Counter, phone, WhatsApp and online store, each labelled.
Split payments
More than one payment method on a single sale.
Part payments and credit
Unpaid, part paid or paid, with the balance kept on the sale.
Returns and refunds
Items returned and money refunded against the original sale.
VAT
Tax rates set once, with prices that include or exclude tax.
Receipts and invoices
From any sale, printed or emailed to the customer.
Discounts and price overrides
Recorded on the sale, by staff with permission only.
Activity trail
Every payment, change and refund on a sale, with who did it.
Exports
Sales out to a spreadsheet for your accountant.
A sale nobody recorded is a sale nobody can account for.
Most of what goes missing from a shop goes missing quietly: a discount that was never approved, a credit sale nobody chased, a transfer that never arrived. Recording each sale as it happens is what turns those into questions with answers.
Sales tracking by type of business
Retail and supermarkets
Many staff, many sales a day, and takings that have to balance.
Fashion and boutiques
Walk-ins, Instagram and WhatsApp orders on one list.
Electronics and gadgets
High-value sales, part payments and serial numbers on the receipt.
Pharmacies
Counter sales across branches, with staff on their own branch.
Building materials
Trade customers on credit, paid off in instalments.
Sales management software
See how Niimbu compares with a notebook or a cash-only till.
Sales tracking pricing from the Starter plan
Starter records sales across up to three branches and opens the online store. Growth adds the profit, staff and customer reports, stock that moves with every sale, and staff limited to their own branch.
- No setup fee
- No card terminal needed
- See plans on the pricing page
Frequently asked questions
Which plan includes sales?
Recording sales starts on Starter, together with the online store and up to three branches. Growth adds the sales, profit, staff and customer reports, stock that moves with each sale, and staff limited to their own branch. Scale removes the limits.
Can one sale be paid in more than one way?
Yes. A sale can take several payments, by cash, transfer, card, POS terminal or credit, and shows unpaid, part paid or paid. What is still owed stays on the sale and on the customer's record.
Can I record WhatsApp and phone orders?
Yes. Every sale carries its channel. Orders taken by chat or phone hold their stock straight away and move through pending, paid, packed and delivered.
How do returns work?
Items are returned against the original sale and any money refunded against it. Both are kept on the sale's activity trail, so the figures stay correct and the history stays complete.
Does it handle VAT?
Yes. Set your tax rates once and choose whether your prices already include tax. Every sale, receipt and invoice then shows the tax correctly.
Can I stop staff giving discounts?
Yes. Changing a price on a sale is its own permission, so only the people you choose can do it, and every change is recorded on the sale.
Can I give customers a receipt for each sale?
Yes. Any sale can produce a receipt or an invoice, printed or emailed to the customer from the sale.
The rest of Get Paid
Collection works best when the channels share one set of records. Each of these feeds the same customer, invoice and account history.
The simpler way to scale your business!
Start free and see it working today, or talk to us about pricing for teams and higher volumes.