Free quotation generator
Create a clear, priced quotation with your logo, your terms and a valid-until date, then download it as a PDF to send on WhatsApp or by email. No sign-up, and nothing you type leaves your browser.
Free · No sign-up · Nothing leaves your browser
Your details stay in this browser. Nothing is uploaded. In the print window, choose “Save as PDF” as the destination.
Your business
Quotation
QUO-0001
Prepared for
Customer name
Date
| Description | Qty | Price | Amount |
|---|---|---|---|
| Item | 1 | ₦0.00 | ₦0.00 |
Made with the free quotation tool at niimbu.com
Let your customer accept this quote from a link
In Niimbu, a quote has its own link. You see when it is opened, the customer accepts from their phone, and it becomes the sale or invoice in one step.
Open a free accountHow to write a quotation customers accept
What a good quotation includes
A quotation is an offer. The customer should be able to accept it without coming back to ask what is included, when, or for how long the price holds.
- Your business details and a quote number
- The date, and a valid-until date
- Who it is prepared for
- Each item or service, with quantity and price
- Tax, discount and the total
- What is and is not included: delivery, fitting, timelines
- Terms: deposit, payment schedule, how to accept
Quotation, estimate or proforma?
A quotation is a fixed price you are offering. An estimate is your best guess, which may change. A proforma invoice looks like an invoice and is often what a customer needs to raise payment inside their own organisation. This tool makes a quotation; add "Proforma" to the terms if that is what your customer has asked for.
Always set a valid-until date
Costs move, and in Nigeria they can move quickly with the exchange rate. A quote with no expiry can be accepted at last quarter's price. Fourteen or thirty days is common; shorter for anything imported.
Spell out the terms
Most disputes after a quote are about what was included. Write it down: whether delivery is included and where to, the deposit needed to start, and when the balance is due. The notes box on the quote is for exactly this.
When a PDF stops being enough
A PDF quote cannot tell you whether it was read, and when the customer negotiates, you edit and resend until nobody is sure which price was agreed. Quotation software gives each quote a link the customer accepts from, and keeps every version.
Turning the quote into the sale
When the customer says yes, the quote's items and prices should become the invoice or the sale without being typed again. Retyping is where a price changes by accident and a customer is billed something they never agreed to.
Frequently asked questions
Is this quotation generator free?
Yes, with no sign-up and no limit. It runs in your browser and nothing you type is uploaded.
How do I save the quote as a PDF?
Press Download PDF and choose "Save as PDF" in the print window. Only the quotation itself prints.
What is the difference between a quotation and an invoice?
A quotation offers a price before the work or sale. An invoice asks for payment after the customer has agreed. A quotation that is accepted usually becomes the invoice.
How long should a quotation be valid?
Fourteen to thirty days is common. For anything priced off imported goods or the exchange rate, keep it shorter and say so on the quote.
Can I make a proforma invoice with this?
Yes. Build the quote as normal and write "Proforma invoice" in the terms, or put it in the quote number. Many customers only need a dated, priced document from you to raise payment.
Can the customer accept the quote online?
Not from a PDF. In Niimbu, every quote has a link the customer opens and accepts from, and you see when it was viewed. The free plan includes five a month.
The simpler way to scale your business!
Start free and see it working today, or talk to us about pricing for teams and higher volumes.